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OfficeIQ - Builders glossary
Category: Architecture and Buildings
Date & country: 03/12/2007, UK
The document that describes a company's business projections and translates them into property needs.Â
Someone qualified to deal with sound, including insulation and noise levels.Â
Buying, or taking on the lease of, a property.Â
A vague term for someone connected with buying, selling or letting property (a more specific title should usually be used such as commercial agent, letting agent, acquisition agent or selling agent).Â
A system that can heat, cool, ventilate, clean and control the humidity of the air in a building.Â
The ability to assign or sub-let.Â
Someone qualified in all aspects of building design and construction (must be registered by the Architects Registration Board ARB to use the title Architect.Â
A legal document authorising a change to the project once it has begun or making an aspect of the project clearer.Â
Artists and craftsmen
A contractual term for tradesmen employed directly by the client, rather than the fitting-out contractor. Also known as Artists and tradesmen.Â
The rent set at the beginning of a negotiation.Â
Assignment of Lease
The transfer of all your obligations and rights previously held under an existing to lease to a new tenant.Â
A large, glazed area in an office building designed to let light into the lower floors (small ones formerly known as light wells!).Â
Provision of backup such as scaffolding or temporary access to tradesmen.Â
A person qualified to design television, sound, film and electronic presentation equipment.Â
Ones that are built for a particular occupier.
Blocking and stacking diagram
A plan or illustration showing how departments would be distributed within the building.
Process of allocating workstations or rooms to individuals.
Break clause or break option
Part of a lease, which allows you or your landlord to give up your property at an agreed time its end date.
The document that describes your requirements with regard to your business needs now and in the future. (See Action 5)
An initial statement of the total cost you have agreed of for a project. (See Action 6)
general work not specific to any particular trade package.
Building management system
A computer system that controls heating, cooling, lighting and power to maximise energy efficiency.
A report that covers all aspects included in the remit of a building surveyor.
Responsible for assessing the general condition of a building. (See Action 39)
A continuous electrical conductor that allows connection to it at any point.
Computer aided design.
A computer-generated three-dimensional image of a building, room or other feature.
Certain elements of a fit-out or refurbishment that are tax allowable if proved necessary for the running of a business.
A telephone company that provides phone lines.
A person expert in kitchen equipment design.
Separate rooms for individuals or small groups of individuals.
Certificate of Practical Completion
A written statement confirming the date on which the contractor completed the work to the stage of practical completion.
A member of the Royal Institution of Chartered Surveyors. (e.g. Commercial agents; building surveyors; and quantity surveyors.)
Change in the office.
The area in a building used as corridors, staircases, etc.
Clear desk policy
The requirement to return all personal items to storage at the end of a period of use of a workstation.
Sharing computers at a remote location to act as servers for more than one organisation. See server farms.
A contract that is tied to another, to extend some or all of the benefits of the original contract to a third party.
System that can cool the air in a building.
A professional who is qualified to deal with issues such as acquisitions, disposals, leases, rates and valuations. (See Action 8)
The process of adjusting and preparing the systems in a building for use - especially air-conditioning.
areas in a building such as stairs, lifts and corridors that are shared with other tenants. Also called common parts.
Areas in a building such as stairs, lifts and corridors that are shared with other tenants. Also called common areas
A person expert in dealing with employees' concerns over office reorganisation. (See Action 39)
The process of obtaining competitive quotations for goods or services.
The essence of a design, showing the direction and flavour, without detail. (See Action 42)
A qualified professional with expertise in construction law, such as collateral warranties, contracts, development and fit-out projects and appointment of the professional team.
Construction management contract
The contract where a professional manages the process of appointing sub-contractors, for trade packages. These sub-contractors have a direct contract with the client. (See Action 14)
One who administers a construction management contract. Contamination: the pollution of ground or building. Usually caused by a previous use such as gas production or storage of chemicals.
A sum of money included in a budget that is set aside for unforeseen circumstances. The monies can only be spent with the approval of the client.
The same as a supervising officer.
A vertical element in a building containing lifts, stairs, ducts or risers.
A written document detailing the costs of the project. Cost controller: a person whose role is to manage the project cost from budget to final account.
A written statement detailing the projected cost of a project.
A mechanical device for closing or regulating the flow in a duct.
A fault or problem.
Defects liability period
The period after practical completion when the contractor is required to put right any defects that may appear.
The ability to be dismantled and re-erected easily.
Design & Manage
Similar to Management Contracting - the appointment early on of a contractor, who will sub-contract work and be responsible for the performance of the design team and sub-contractors.
Design and Build
A project where one firm takes responsibility for the design and construction. (See Action 14)
Design and build company
A firm that specialises in design and construction.
Design and fitting-out specialist
A firm that specialises in the design and construction of office interiors in new or existing buildings, but does not construct buildings.
Design waiting time
The maximum period of time you would normally need to wait for a lift.
The development of the concept design to a stage from which construction can begin for all or part of the project.
A company whose business is providing buildings for investment or for selling to investors.
The ability to continue working in the event of a major disruption of office systems caused by bombing or natural disaster.
The act of vacating your existing premises and transferring the responsibility to another party.
Distributed team working
Same as virtual office - an office outside the normal working environment, formed by linking computers in different locations to allow interactive working remotely.
A vertical pipe onto which fire hoses can be connected, which is empty when not in use.
A space set-aside for services. May be vertical or horizontal.
A plan showing the position of sockets, lights etc.
A particular category of building work such as plastering, furniture or flooring.
A written document detailing the costs of the project, divided into elements.
Contractor's term for client.
A specialist on EU regulations regarding adequate working conditions - a major Health & Safety issue.
The minimum team needed for any office move or reorganisation.
Office equipment and buildings.
A person who is responsible for the management of office equipment and buildings.
A floor, which is not part of the structure of the building, such as a timber floor, or a raised floor.
A unit with a fan and radiator for heating or cooling air.
A design and costing exercise to check whether a scheme would be appropriate for further development and implementation.
A certificate stating the date on which all defects were cleared at the end of the Defects Liability Period. This will trigger the balancing of payments at the end of the contract.
A written document detailing all the colours and materials to be used in the interior design.
A lift which is designed specifically to transport fire fighters and which will operate independently of the main passenger lifts.
Company specialising in the construction of office interiors in new or existing buildings. (See Action 38)
The freeing up of work to allow it to be done in more than one location.
A terminal in the floor with sockets for power, data and telephone connections.
Form of contract
The legal arrangement under which you choose to acquire the services of the essential team and that records the rights and obligations agreed between the parties.
A company providing desks, chairs, partitions and storage equipment for the office market. (See Action 39)
A heavy-duty lift for transporting equipment and supplies.
The process of returning the completed project back to the client at the end of a building contract. This is not always the same as practical completion.
The receiver and the dialling equipment of a telephone.
The original lease directly between the landlord and tenant. (The tenant may not necessarily be current occupier if the building has been sub-let or if the lease has been assigned).
Heads of terms
The most important points that will be agreed when a lease is drawn up.
Health and Safety Executive (HSE)
The body that publishes and gives guidance on the Construction (Design and Management) Regulations 1994 (CDM).
Working from home.
The use of a workstation by more than one person at different times.
A system which controls access to workstations and meeting rooms, allowing booking and servicing to order, like an hotel.
Protocols, systems and agreements that allow people to work flexibly.