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Doconsite - Glossary of Document, Records and CMS Category: Business and Law Date & country: 11/11/2007, UK Words: 419

ADF
Automatic Document Feeder

ADSL
Asymmetric Digital Subscriber Line. A method used in broadband connection technology for moving data over regular phone lines. An ADSL circuit is much faster than a regular phone connection, and the wires coming into the subscriber`s premises are the same (copper) wires used for regular phone service.

Advanced Interactive eXecutive
See AIX

AFNOR
Association Française de Normalisation (www.afnor.fr). The French equivalent of the British Standards Institution.

AFP
Advanced Function Printing—IBM print method using software to merge text and forms.

AIIM International
Association for Information and Image Management. US association representing the enterprise content management sector of the IT industry worldwide (www.aiim.org). Represented in Europe by UK-based AIIM Europe

AIT
Advanced Intelligent Tape. A magnetic tape storage system developed by Sony.

AIX
Advanced Interactive eXecutive. A variation of the UNIX operating system originating from IBM.

Alphanumeric
Relating to a character set comprising letters and numbers.

Alphanumeric COM recorder
Computer output microfilm recorder that records only alphanumeric characters.

Annotation
The attachment of notes to images or graphics by typing or using a digitising tablet.

ANSI
American National Standards Institute (www.ansi.org). The US equivalent of the British Standards Institution.

Aperture card
An 80-column computer card containing an aperture into which a single frame of unexposed or processed 35mm microfilm can be mounted. Index data can be punched on the card.

API
Application Programming Interface.

Architecture
The way a computer system is designed and its components connected together.

ASCII
American Standard Code for Information Interchange. A standard table of 7-bit codes for digital representation of letters, numbers and special control characters. ASCII is used for the storage of alphanumeric information in most PC and RISC computer systems.

ASP
Application Service Provider.

Aspect ratio
Ratio of the height to width of a page, display screen, image frame, etc.

ATL
Automated Tape Library.

ATM
Asynchronous transfer mode. A network technology based on transferring data in cells or packets of a fixed size.

Audit trail
A record of the activity that has occurred to a certain file/document that may be kept for legal reasons.

Autochanger
A type of device that holds multiple storage media (optical disks, tapes, etc.) and multiple drives and one or more robotic arm for swapping media in and out of drives as needed. See Jukebox, Library Unit

B2B (business-to-business) commerce
Electronic transactions between organisations.

B2C (business-to-consumer) commerce
Electronic transactions between organisations and individual consumers.

Back-up
A copy of data for short-term storage as an assurance against loss of master data. The process of producing a back-up copy.

Backfile conversion
Process of converting files/documents that have accumulated over a period of time. Used in reference to projects to microfilm or scan and digitise documents. See also Conversion

Background
Parts of a page or image that do not include text, lines or other information.

Barcode
A machine-readable array of vertical lines and spaces representing data.

BCS
Business Classification Scheme. Method of organising information for purposes such as retrieval, storage and retention scheduling. May be used to organise paper files and/or an EDRM system. See also Fileplan

Bi-level
A binary scan in which each pixel represents either black or white, i.e. no grey or colour values. Synonymous with black-and-white and monochrome.

Binary digit
See Bit

Binary notation
Any notation that uses two different characters, e.g. the binary digits 0 and 1.

Bit
Represents the binary code (0 or 1) with which digital computers work.

Bitmap
A representation of an image containing characters, graphics, etc. as a series of pixels arranged in horizontal and vertical sequence. Each pixel can be represented by one bit or up to 32 bits. See also Raster graphics.

Bits per inch
See bpi

BizTalk
A set of Microsoft-backed standards for using XML for B2B transactions.

Bleed through
The unwanted appearance of information printed on the reverse of a page when viewing/microfilming/scanning the front of the page.

Boolean searching
Text searching technique using Boolean logic operators such as AND, OR and NOT.

bpi
bits per inch. Measurement of information storage density on media.

BPM
Business Process Management.

BPR
Business Process Re-engineering.

British Standards Institution
The UK national standards body (www.bsi-global.com).

BSI
see British Standards Institution

Business Classification Scheme
See BCS.

Byte
A group of 8 bits. This is a convenient grouping for computers because the main computer character codes both fit into an 8-bit format. See ASCII, EBCDIC

Cache
The space used for the temporary storage of data that must be accessed quickly. Usually an area of RAM memory which holds frequently used data from a hard disk.

CAD
Computer Aided Design/Drawing. Computer application programs commonly used by draughtsmen and engineers.

CALS
Computer Aided Acquisition and Logistics Support. An initiative established by the USA Department of Defense (DOD) efficiently to manage technical information in digital form for the design, management and support of equipment. CALS will encompass a set of standards for documents which will apply to every contractor and subcontractor on DOD projects.

Camera card
An aperture card containing a frame of unexposed film for use in an aperture card camera-processor.

Camera-processor
Type of microfilm camera with an integral film processing unit.

CAR
Computer Assisted Retrieval. Software for indexing and optionally retrieving information stored on a range of microforms or paper. In response to a search request the software may produce a hit list for manual retrieval or may drive a semi-automatic microfilm retrieval unit or paper retrieval unit.

Cartridge
A removable container with a single core for a serial medium, e.g. magnetic tape or roll microfilm.

CAS
Content Addressable Storage. A method of storing information that can be retrieved based on its content, not its storage location. Used in storage devices such as EMC Centera and HP StorageWorks

Cassette
A removable container for a serial medium such as magnetic tape or roll microfilm. Contains two cores allowing the medium to be wound from one core to the other in either direction.

Catalist
A catalogue-based procurement scheme (replacing GCat and S-Cat) to provide UK public sector organisations with a simplified means of procuring and contracting for a wide range of IT products and services from a variety of service providers. Catalist procurement is an alternative OJEU for the procurement of services in the public sector. http://www.ogcbuyingsolutions.gov.uk.

CCD
Charge Coupled Device. A semiconductor device which converts light to electronic impulses. Linear and two-dimensional CCD arrays are used in scanners and digital cameras as the first stage in converting an image into digital data.

CCITT
Consultative Committee for International Telephone and Telegraphy. An international committee that set standards for fax, including Group III and Group IV fax standards that included data compression and decompression. Now known as International Telecommunication Union (ITU).

CD-DA
Compact Disk-Digital Audio.

CD-R
Compact Disk-Recordable. Write Once Read Many (WORM) version of CD-ROM. CD-R disks produced on a CD-R recorder should be playable on a CD-ROM player.

CD-ROM
Compact Disk-Read Only Memory. CD-ROM is a version of CD for the storage of digital data.

CD-RW
Compact Disk-ReWritable. Compact disk on which data can be erased and overwritten with new data.

Central Processing Unit
See CPU

CGM
Computer Graphics Metafile. Standard for the interchange of graphic images used widely in DTP and CAD applications.

Character
A single letter, numeric digit or punctuation mark as defined by ASCII or EBCDIC codes. One character requires 1 byte of storage.

Character recognition
Machine reading of human readable text. See also ICR, OCR, OMR

Charge-coupled device
See CCD

Client-server
A networked computer architecture where numerous clients are connected to one or more server computers. In a DM system, PC or workstation clients are used for viewing, editing, image processing, etc. Servers hold the index database and manage the image files.

CMS
Content Management System. Commonly refers to a web content management system.

COLD
Computer Output to Laser Disk, also referred to as ERM (Enterprise Report Management). Process whereby computer output, such as reports, are captured, indexed and stored to optical disk. Cheaper than online storage with the possibility of direct recovery using indexed searches. Sometimes referred to as COM replacement.

COM
Computer Output on Microfilm. Process whereby computer data is output in pre-set sequence in analogue form and recorded directly on microfilm.

COM
Component Object Model.

COM recorder
Device for producing computer output microfilm.

Compact Disk-Read Only Memory
See CD-ROM

Compact Disk-Recordable
See CD-R

Compound document
A document containing multiple content objects or data types often created on different application software, i.e. not text only or image only. Contrasts with a simple document.

Compression
Means of reducing stored image file sizes. Commonly used in DIP systems where the bit-map image for an A4 page is typically reduced to around 40KByte, but also used for program and data files in order to increase disk capacity. Decompression is the process which restores files to their original state.

Computer Aided Design-Drawing
See CAD

Computer Assisted Retrieval
See CAR

Computer Output on Laser Disk
See COLD

Computer Output on Microfilm
See COM

Constant Angular Velocity
See CAV

Constant Linear Velocity
See CLV

Content Addressable Storage
See CAS

Content Management
Term used to refer to systems that manage the content objects which form documents. Can be used to differentiate compound document management systems from simple document management systems. Increasingly being used as an alternative, technically more accurate, term for an electronic document management system.

Continuous tone image
Image comprising infinite number of grey levels between black and white. Sometimes referred to as greyscale image.

Conversion
Process of converting documents from one form to another, e.g. paper to digital.

CORBA
Common Object Request Broker Architecture.

Corporate portal
See Portal.

CPU
Central Processing Unit. That part of a computer which carries out the processing.

CRM
Customer Relationship Management.

CTI
Computer Telephony Integration.

DAM
Digital Asset Management

DASD
Direct Access Storage Device. Any online data storage device. Magnetic disk drives and CD-ROM drives are DASD devices.

DAT
Digital Audio Tape. Form of magnetic tape on which digital data can be efficiently stored.

Database
Data that has been organised in a disciplined way to ensure that it can be accessed quickly and flexibly.

DBMS
Database Management System. Software for operating and managing databases.

DCA
Document Content Architecture. An IBM standard for word processing files.

DCMI
see Dublin Core Metadata Initiative

DCOM
Distributed Component Object Model

DDA
Disability Discrimination Act 1995. UK websites must comply with DDA accessibility requirements.